Executive Assistant

Role Requirements:

• Proactive and able to anticipate the needs of the organisation and directors, taking initiative to solve problems independently.
• Highly organised, with the ability to manage multiple calendars and email inboxes efficiently.
• Strong attention to detail and ability to document and refine Standard Operating Procedures (SOPs) to streamline operations.
• Comfortable using scheduling and communication tools such as Calendly, Zoom, and Google Suite (Google Slides, Google Sheets, Google Docs, Google Forms).
• Experience with productivity tools such as Asana and Notion.
• Strong interpersonal skills to build and maintain relationships within and outside the organisation.
• Ability to handle sensitive and confidential information with utmost discretion.
• Effective at taking meeting minutes, capturing key points and action items with clarity and accuracy.
• Willingness to adapt to changing priorities and work under pressure.
• Experience in an executive assistant or similar role is desirable but not required.

Key Responsibilities:

• Inbox and Calendar Management: Overseeing multiple inboxes and calendars for the Doceo Directors and wider team, ensuring smooth scheduling and prompt responses.
• Meeting Coordination: Facilitating the organisation of meetings, managing agendas, and taking clear, actionable minutes.
• Operational Support: Refining and documenting SOPs to improve efficiency and effectiveness within the team.
• Administrative Support: Assisting with general communications, programme administration, and updating presentations for team meetings and Doceo programmes.
• Tool & Platform Management: Managing platforms used for Doceo programmes and events, ensuring smooth operations.
• Process Improvement: Researching and implementing productivity tools and methods to enhance team efficiency.
• Onboarding & Offboarding: Managing the onboarding and offboarding of Doceo team members, ensuring a seamless transition.
• Professional Development: Engaging in semi-regular training to improve skills and knowledge.

Time Commitment:

• 30 hours per week, including the occasional 2 hours on a Saturday.

This role is ideal for someone who is proactive, detail-oriented, and thrives in a dynamic environment. If you enjoy taking initiative, optimising processes, and providing essential support to a mission-driven organisation, we’d love to hear from you!